Careers
Learn more about open positions at Wheelhouse Retail Incubator and Makerspace located in Walsenburg, CO.
Incubator Manager
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Position Title: Business Incubator Manager, Huerfano County Business Incubator and Makerspace
Normal Work Hours: 40 hours/week; evening and weekend work required as assigned
Location: Huerfano County, Colorado
Exemption Status: Exempt under FLSA
Salary range: $45,000.00 - $50,000.00
Title of Supervisor(s): Huerfano County Economic Development Director
Responsibilities include; building collaborative relationships within the business community, developing, and overseeing the delivery of incubator services and coordinating a resource network, overseeing facility maintenance, supervising and empowering staff.
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Management
The Business Incubator Manager will:
Report monthly on activity to the HCED Board.
Identify and implement strategic opportunities that meet the Incubator's mission statement.
Design and conduct program activities including those directly related to the Retail Pop-up Incubator and pipeline development, as well as activities having a broader impact on the retail sector and business community in Huerfano County including workshops, conferences, training and events to be held under the auspices of the Incubator.
Establish timelines, priorities, plans of action, and deadlines for the Incubator’s projects and activities.
Coordinate the day-to-day operations of the Incubator program.
Track the Incubator’s projects, activities, performance, and results.
Develop and maintain program policies and procedures including Incubator company leases.
Prepare and submit reports as needed for the Incubator stakeholders.
Consultative and Business Development
The Business Incubator Manager will work with local, regional, and state resources, supplemented with hired expertise to deliver quality business development and technical services to the Huerfano business community.
He/she will:
Apply basic business knowledge to support area entrepreneurs and small businesses.
Assist clients in accessing additional resources to help them build their ideas and companies.
Partner with and cultivate external resources to benefit Huerfano County businesses.
Identify entrepreneurship and small business ecosystem-building opportunities and build coalitions to act on these.
Form and manage a comprehensive array of consulting resources to serve the needs of entrepreneurs and small businesses in the region.
Staff, Contractors, and Participant Services
The Business Incubator Manager manages office staff, sub-contractors, and participant services to ensure high performance and excellent client outcomes.
He/she will:
Define the recruitment and selection methods for Business Incubator staff, contractors, and participants.
Identify, determine eligibility, and select participants for the Pop-up Business Incubator program.
Evaluate and contract with professional independent contractors for additional services as applicable.
Assign projects, contracts, tasks, assignments, and functions to all staff and independent contractors.
Utilize staff, contractors, and other external resources as described above to deliver quality and impactful programming to participants.
Outreach and Community Involvement
The Business Incubator Manager manages the distribution of information, documents, achievements, and findings generated from the programs conducted by the Business Incubator, and promotes the Business Incubator through press releases, websites, social media, placement of articles in magazines and journals, presentations at meetings, and personal contacts.
He/she will:
Collaborate with Huerfano County businesses, nonprofits, and government entities for cross promotion of services, events, and opportunities.
Develop a Marketing strategy for the Business Incubator.
Work with staff and contractors to develop the website, social media, and content to support marketing strategy.
Obtain sponsorships for events as needed.
Serve as spokesperson for the Business Incubator media sources.
Represent the interests of the program in regional and national professional associations and with stakeholders.
Budget and Grant Management
The Business Incubator Manager will maintain the Business Incubator budgets, and ensure that it is up to date and verifiable on a monthly basis
She/he will:
Track and report on expenditures to HCED Board and grant administrators.
Obtain necessary input and approvals for budgets from HCED Board and external Stakeholders.
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Exceptional organizational skills
Highly motivated and flexible
Self-directed
High School Diploma or GED
Computer and Internet understanding
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Be able to demonstrate the following:
o Successful positive interpersonal relationships
o Experience in successfully operating office equipment, software, and systems
o Experience in maintaining reporting processes and tracking
o Commitment to quality customer service
o Demonstrated strong verbal and written communication skills
o Experience in successfully working independently, organizing own work, and coordinating the work activities of others
o Excellent grammar and proofreading skills
o Ability to take meeting notes
Administrative Assistant
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Position Title: Administrative Assistant, Huerfano County Business Incubator and Makerspace
Normal Work Hours: 40 hours/week; some evening and weekend work required
Location: Huerfano County, Colorado
Hourly position wage range $19.50-21.50/hour
Title of Supervisor(s): Huerfano County Director of Economic Development
Benefits and Conditions: Benefits include a group health insurance policy, and all payroll related costs.
The Administrative Assistant will provide support to Incubator staff and pop-up businesses, including daily oversight of the facility, arranging events, and other marketing efforts. This position will also be responsible for capturing data for reporting to the program administrator, County leaders, and funding sources. This position will also aid Huerfano County Economic Development in various projects.
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Traffic Management - Manage the process from direct inquiries through access to programs and services to tracking results
Primary contact for community inquiries and lead navigator to direct inquiries to appropriate ecosystem partners.
Event Coordination - The business incubator will work with public, nonprofit, and private partners to offer a variety of fun, valuable and engaging events on a regular and consistent basis. The business incubator itself will host periodic events, at least one event per month, which will be primarily focused on relevant content for the target market.
The Administrative Assistant will:
Work with the Business Incubator Manager, Makerspace Program Manager, and other ecosystem partners to schedule, organize, and publicize events
Conduct events and
Track satisfaction and participation in events.
Database Management and Reporting – responsible for oversight and data entry for contact database, and client tracking system to support reporting requirements for grants and Huerfano County ED.
Maintain client contact database.
Provide necessary reports, correspondence, documents, and spreadsheets to management, consultants, and funding sources.
Marketing Plan implementation – carry out activities identified in the marketing plan for Business Incubator and Makerspace
Create content as needed.
Track success stories.
Assist with regular communication with stakeholders.
Maintain website
Maintain social media channels
Outreach to regional media and ecosystem partners for the promotion of programs and events.
Office Management – maintain office systems and equipment while ensuring adherence to contracts, policies, and procedures.
Create, organize and maintain physical and digital filing systems that enable easy and efficient access by staff and contractors.
Keep reference materials and office neat.
Order and maintain inventory control over office supplies.
Ensure office equipment is operating and properly maintained, and arrange for necessary maintenance/repairs as needed.
Ensure the facility is operating effectively and efficiently including utilities, cleaning, maintenance, and equipment.
Administrative, Reporting, and Accounting – perform regular document preparation and reporting requirements for grants and other funding sources.
Prepare correspondence, reports, and support documentation for contract compliance.
Learn and understand contract requirements.
Perform clerical duties related to administrative details of day-to-day operations of the Business Incubator and Makerspace.
Schedule and organize meetings, prepare agendas, and take and transcribe meeting notes.
Maintain files with copies of all invoices, transactions, and payments. Provide necessary backup for contract compliance.
Maintain vendor and independent contractor files, financial records, and staff expenses.
Process check requests.
General
Support staff in areas of administration, program execution, and reporting.
Greet customers and answer questions
Performs other duties as required or assigned.
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High school diploma or GED
Exceptional organizational skills
Highly motivated and flexible
Self-directed
Exceptional Leadership skills
Computer and Internet skills
Great communicator
Business background and knowledge
Marketing expertise
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Ability to work cooperatively with a wide cross-section of people representing diverse interests.
Ability to maintain confidentiality and work independently using discretion and independent judgment.
Demonstrated experience developing and maintaining accurate and detailed records.
Demonstrated ability to communicate effectively both verbally and in writing and to effectively communicate on an individual and group basis.
Must possess report-writing skills.
Must possess strong organizational skills, including attention to detail and managing multiple activities.
Must be able to work occasional varied hours as required to attend Business Incubator functions, including weekends and evenings.
Must be able to travel as required.
Continued professional development expected.